How To Use HR Workflow Automation to Streamline Your Talent Process

The human resources department plays a crucial role in any organization by managing all aspects related to employees. From onboarding new hires to payroll processing and performance reviews, HR tasks can be quite stressful and time-consuming if handled manually. That's where HR workflow automation comes in. By digitizing repetitive HR processes and standardizing best practices, companies can significantly improve efficiency, compliance, and the overall employee experience.

In today's highly competitive talent market, it's more important than ever to refine your HR operations. Employees expect a seamless joining process with no room for errors or delays. They also want ongoing support and development opportunities to feel valued in their roles. However, managing a distributed workforce manually through email chains and paper documents makes it nearly impossible to deliver an exemplary experience while maintaining compliance and productivity standards.

This is where a dedicated HR workflow automation solution like Brosix can help transform your talent processes. As a powerful and easy-to-use instant messaging platform, Brosix gives organizations a fully customizable and collaborative private network to streamline HR workflows. By understanding the key challenges HR teams face and leveraging modern collaboration features, Brosix helps optimize every stage of the employee lifecycle from a single integrated system.

In this blog, we will explore some common HR workflows that can greatly benefit from automation and how Brosix helps address them:

Onboarding New Hires Effortlessly

Onboarding is often cited as the most important process that determines an employee's long-term satisfaction and retention. Yet, many companies still rely on manual and disjointed onboarding methods involving paper forms, multiple contacts, and lack of organization. This introduces delays, errors, and poor candidate experience from day one.

With Brosix, the onboarding workflow is digitized into simple automated steps assigned to the relevant departments. For example, HR can create an onboarding checklist in Brosix that’s automatically triggered on a new hire’s start date. The list is then assigned to department leads and the new employee for completion by due dates.

Brosix allows attaching onboarding documents, sending secure login details and collecting electronic signatures directly within the app. Department heads can also use group chat and screen sharing to virtually guide new joiners. Employees get a seamless introduction to company culture from any device without hassle.

Staying Compliant with Performance Reviews

Performance reviews are critical not just for employee development but also for avoiding any potential legal non-compliance issues down the line. However, with reviews conducted periodically on paper forms, it's easy for dates to be missed, feedback to be inconsistent or records to go missing.

On Brosix, the performance review process can be managed end-to-end with automation. Reminders for mid-year and annual reviews can be set directly in Brosix according to company policy. Review forms can also be created as online templates in the app for managers and employees to fill within fixed period.

The conversation remains documented and any adjustments to goals or responsibilities can be edited directly on the cloud. Employees get access to their entire performance history in one place for reference. HR saves time on paperwork and stays confident that all reviews are conducted per schedule as required by law.

Streamlined Payroll with Automated Time Tracking

Payroll remains one of the most important yet complex functions for any HR department. From ensuring accurate timesheets to processing payroll runs on time, there is little room for error. Currently, timesheets are mostly self-reported on spreadsheet creating opportunities for manual mistakes or delays.

Brosix introduces an automated timesheet system where employees can log work hours against projects directly from any device. Project managers can also approve timesheets with in-app comments if needed. The approved timesheets then seamlessly feed into the payroll system to process payments.

By eliminating manual entry and self-reported timesheets, Brosix saves hours of administrative work for HR and payroll teams each period. Employees also avoid the hassle of paperwork and stay on top of logging hours regularly in Brosix. Payroll accuracy is guaranteed with all hours captured and approved digitally in one place.

Digitizing Other HR Tasks for Efficiency

Apart from the above workflows, many other mundane but critical HR tasks can be digitized for effortless management on Brosix. Some examples include:

- centralized employee directory and profile management

- automated PTO requests and approvals workflow

- digital policy acknowledgements and signature collection

- team collaboration through group chat, file sharing and screen sharing

- survey distribution and analytics for feedback and pulse checks

- centralized document repository for easy access on cloud

- integrated calendar system for scheduling interviews, meetings etc.

With Brosix, organizations have a comprehensive platform to digitally transform their entire talent process through built-in workflows and collaboration tools. Not only does it free up significant time spent on manual HR work but also elevates the candidate and employee experience through a unified, efficient and paperless system.

Advanced Reporting for Informed Decision Making

To further boost the impact of automation, HR leaders need actionable analytics derived from workflow data. On Brosix, customized reports can be automatically generated on key people metrics for fact-based management.

For example, customized recruiter performance reports based on time-to-hire can identify bottlenecks. Timesheet analytics help optimize resource allocation. And diversity reports ensure inclusion goals are tracked. All reports are accessible on-demand through an intuitive dashboard for at-a-glance insights.

The reporting module enables HR to shift from reactive problem-solving to strategic workforce planning. Decision makers can then focus on high-level initiatives to fulfil the evolving needs of both business and talent. Databased interventions also build a culture of continuous improvement across all HR processes.

Level Up HR Service Delivery through Self-Service

With dated systems and low adoption, employee queries often end up clogging HR inboxes and causing delays. An employee portal on Brosix transforms the support experience through self-service and automation.

A centralized knowledge base within Brosix addresses the most common FAQs faced by employees. Interactive forms help request services like computer loans or gym membership reimbursements digitally. Employees also get direct access to HR documents, pay slips, careers opportunities portal and more.

By empowering employees to help themselves, Brosix reduces the load on HR allowing them to focus on value-added tasks. It also fosters greater employee independence, transparency and proactive management of administrative needs leading to higher satisfaction.

Integrations for a Connected Talent Ecosystem

As the hub for HR processes, Brosix integrates seamlessly with other platform to deliver an end-to-end talent experience. Out of the box integrations with leading solutions enable single sign-on access and automated syncing of employee data.

For instance, integrating Brosix with training platforms like Skillsoft allows enrollment in courses directly from an employee's profile. Integration with workplace communication tools brings all collaboration to one place. And connectors to payroll and ATS systems ensure a unified yet modular solution scalable to your unique needs.

This creates a future-proof, best-of-breed ecosystem where systems communicate with each other automating workflows behind the scenes. HR gets the benefit of specialized tools while retaining control and visibility through the centralized Brosix network.

Bringing it All Together - A Connected Talent Experience

As seen above, whether starting as a new hire or progressing in one’s career, Brosix streamlines every touchpoint across the employee lifecycle through intelligent workflow automation and integration. By digitizing processes, standardizing best practices and introducing advanced analytics, organizations gain:

- Optimized HR Operations: Reduce costs from eliminated manual work and errors

- Robust Compliance: Stay up to date on all legal requirements through embedded controls

- Data-Driven Decisions: Actionable insights from automated reporting improves strategies

- Enhanced Experience: Candidates and employees have a seamless, self-serve experience

- Scalability: The centralized system grows with your business needs on a flexible cloud platform

- Future-Proof Investment: Integrations and regular product updates ensure long term relevance

Other HR Automations are:

Here are 4 HR automations that you can try out.

1.     Zoho corporation.

2.     Bamboo HR.

3.     Employee onboarding.

4.     Business performance management.

With technology continuing to disrupt the future of work at a rapid pace, HR must evolve to source, develop, and retain top talent. Brosix provides an adaptable platform to transform operations, deliver remarkable experiences and lead the organization into the digital era of work with confidence and control.

Let’s know what you think about HR automations on the comment section.

Disclaimer: This information is for educational purposes only.